Fleet Card Reporting Packages
Fleet fuel cards are known for their controls and reporting. Their ability to be customized can also really help an company’s with their operating expenses not to mention their fuel management expenses. One of the greatest features of the fleet fuel card is the different reporting options you can receive. Since fleet cards have the ability to be customized to your business’ needs, you can pick and choose the type of reporting that is most beneficial and then receive the information electronically that will help you manage your company’s financial data. These reports can also be exported into excel.
When choosing the reporting package that will be specific to your company’s needs, you’ll have the option of choosing from maintenance and vehicle reports, account activity reports, summary reports, exception, denial, employee management, tax exemption and exception reports.
Maintenance and Vehicle Reports
If you’re managing a large fleet, it can be really hard to keep track of when each vehicle has had its latest maintenance inspection or if it’s performing at its optimal rate. By choosing to receive maintenance and vehicle reports, you can learn how each vehicle in the fleet is performing, and thus be able to schedule maintenance and repairs on a cost efficient basis.
Reporting Package
Account Activity Reports
Account activity reports are important so that you can know exactly what is going on with each fleet card. You can get vehicle and driver reports which will help you determine the miles per gallon for each vehicle. (And make adjustments as necessary if certain vehicles are spending way more in fuel than others.) You can also get tax exemption reports and invoice reports, which will help you keep track of all expenditures.
Summary Reports
Want a brief snapshot of what your various drivers and fleet vehicles are doing? Include the summary reports as part of your reporting package, and you’ll be able to get brief but detailed reports that will give you details on account transactions, vehicle mileage etc.
Exception Reports
Exception reports are really useful for any organization. In the fleet fuel card report package you could get a report on time of day variances (for fuel prices). This could help you tell your driver’s when they should gas up to save you money. You can also track mile per gallon variances (pattern discrepancies should be able to point this out), product variances, excess fuel purchases and track all transactions made to account.
Fleet fuel cards offer many reporting options. So, it is important look at your organization’s requirements and select your reports based on your current business needs.